Author: Udit Singh

Unified Communication & Collaboration (UCC) Specialist Services PEAK Matrix® Assessment 2024

Unified Communication & Collaboration (UCC) Specialist Services

As the hybrid workplace model solidifies its position as the new norm for enterprises, the demand for seamless communication and collaboration services continues to surge unabated. Enterprises strive to adapt to the ever-evolving Unified Communication and Collaboration (UCC) landscape. In parallel, the UCC market is evolving due to innovative offerings centered around AI, generative AI, Copilots, immersive collaboration, and integrated security measures, acting as accelerators for growth.

Amid this transformative landscape, enterprises are constantly seeking providers capable of delivering comprehensive UCC solutions while adeptly navigating the intricate interplay between Employee Experience (EX), productivity enhancement, and cost optimization. The indispensability of UCC services specialists has never been more pronounced, as these specialists swiftly cement their role within broader digital workplace services engagements, either autonomously or in strategic collaboration with other providers and technology innovators, owing to their unique value proposition and focused expertise.

Unified Communication & Collaboration (UCC) Specialist Services PEAK Matrix® Assessment 2024

What is in this PEAK Matrix® Report

In this report, we assess 10 UCC specialist service providers featured on Everest Group’s Unified Communication and Collaboration (UCC) Specialist Services PEAK Matrix® Assessment 2024 and highlight the strengths and limitations of each provider.
 

Contents: 

This report features 10 UCC specialist service provider profiles and includes:

  • A summary dashboard – assessment of market impact and vision and capability
  • Providers’ key strengths and limitations

Scope

  • All industries and geographies
  • The assessment is based on Everest Group’s annual RFI process for Q4 2023 and Q1 2024, interactions with leading UCC specialist service providers, client reference checks, and an ongoing analysis of the UCC services market

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What is the PEAK Matrix®?

The PEAK Matrix® provides an objective, data-driven assessment of service and technology providers based on their overall capability and market impact across different global services markets, classifying them into three categories: Leaders, Major Contenders, and Aspirants.

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Unpacking The Potential of a Hybrid Copilot Strategy: A Roadmap for Success | Blog

“We are the Copilot company; we believe in a future where there will be a Copilot for everyone and everything you do.” – Satya Nadella, CEO Microsoft

A hybrid Copilot strategy delivers the benefits of purchasing ready-made Copilots and developing custom solutions. Discover a six-step roadmap for devising a successful hybrid Copilot strategy and compare buying versus building in part two of our blog series.

Read our previous blog to explore the emerging Copilot trend, M365 Copilot opportunities for service providers and enterprises, and why a hybrid strategy represents the future for Copilot. Reach out to us to discuss more in depth.

Hybrid Copilot is an innovative approach that seamlessly blends out-of-the-box offerings procured directly from vendors (Buy Copilots) and customized solutions built by the user with native tools or no-code/low-code platforms such as Microsoft Copilot Studio, Azure Open AI Service, Google Vertex AI, Open AI GPT Builder, AWS PartyRock, and others (Build Copilots). This synergy empowers enterprises to overcome the limitations of purchasing or developing, unlocking unprecedented potential within their environments.

While the traction for out-of-the-box Copilots like M365 Copilot is palpable, enterprises are increasingly recognizing the value of building Copilots. A shift is underway with more customers developing Copilots rather than defaulting to M365 Copilot.

The exhibit below summarizes the rising momentum for Build Copilots among enterprises in various sectors, signaling a growing demand for custom solutions tailored to unique requirements.

Build Copilot Blog Exhibit 1 scaled

In two months, more than 10,000 organizations have used Copilot Studio to either tailor Copilot for Microsoft 365 or create their own custom Copilots, Microsoft announced in its second quarter earnings call.

Contrasting Buy versus Build Copilot

The exhibit below captures the differences between the two approaches:

Picture2 2

In navigating the Copilot landscape, enterprises find themselves at a critical juncture where the choice between buying and building carries profound implications. Let’s look at the pros of each:

  • Buy Copilot: Offers the allure of rapid deployment, lower upfront investment, and access to a vast array of pre-packaged functionalities. Additionally, it requires minimal IT support, streamlining implementation processes, and reducing overhead costs
  • Build Copilot: Provides unparalleled customization capabilities. By developing Copilots internally, enterprises gain complete control over the development roadmap, enabling tailored solutions fine-tuned to address unique business requirements. Furthermore, building provides integration flexibility, allowing seamless alignment with existing business applications and workflows

Economies of scale also come into play. While the upfront investment might be higher, the total cost of ownership (TCO) decreases as the adoption of custom solutions scales. Conversely, pursuing a Buy Copilot strategy may lead to constant TCO increases due to ongoing licensing fees and dependencies on external vendors.

Roadmap for a hybrid Copilot strategy

In charting the course forward, enterprises must strike a delicate balance between buying and building Copilots.

Build Copilot Blog Exhibit 2 scaled

The following six-step roadmap outlines a path to craft a successful Copilot strategy:

  1. Assess enterprise needs: Begin by comprehensively evaluating enterprise requirements, including workforce dynamics, operational workflows, and strategic objectives

 

  1. Identify use cases: Determine specific use cases and essential functions to maximize productivity and efficiency in the enterprise environment

 

  1. Evaluate Copilot categories: Weigh factors such as the number of use cases needed, customization and integration requirements, and budget constraints to determine what option is better

 

  1. Design and implement the hybrid strategy: Formulate a hybrid Copilot strategy that blends the strengths of buying and building by providing employees with either Buy or Build Copilots as required

 

  1. Monitor and optimize: Continuously monitor Copilot performance, gather user feedback, and optimize the strategy iteratively to drive ongoing improvements and maximize value

 

  1. Establish change management: Provide employees with training and adoption workshops to ease them into working with Copilots, helping boost productivity

 

The roadmap for a hybrid Copilot strategy empowers enterprises to leverage the best of both worlds, harnessing the rapid deployment and diverse functionalities of Buy Copilots while capitalizing on the customization and integration flexibility Build Copilots offer.

By strategically aligning with organizational needs and continuously optimizing, enterprises can confidently navigate the Copilot landscape, driving innovation, efficiency, and success.

Everest Group will continue to follow development in this space. To discuss, contact [email protected] and [email protected], or share your views at [email protected].

Watch the webinar, Global Services Lessons Learned in 2023 and Top Trends to Know for 2024, to learn the latest on delivery locations, sourcing strategies, deal trends, talent strategy, and cost optimization strategy.

Kickstart Your Hybrid Copilot Journey with M365 Copilot | Blog

M365 Copilot is rapidly becoming the go-to solution for enterprises to boost employee productivity. The future lies in adopting a hybrid approach, combining buying prebuilt solutions and building custom offerings. Delve into this transformative shift and potential opportunities for enterprises and service providers in this blog.

Reach out to discuss further.

“Our vision is pretty straightforward. We are the Copilot company.”

— Satya Nadella, CEO Microsoft

Microsoft’s recent rollout of its Artificial Intelligence (AI)-enabled digital assistant Copilot, coupled with Nadella’s above statement, has generated much buzz in the enterprise sphere, igniting discussions about its potential impact on the IT industry and the expected employee benefits.

In the ever-evolving IT landscape, enterprises have always prioritized productivity and aim to provide digital counterparts to assist and augment employees’ day-to-day tasks.

Everest Group research found enterprises ranked productivity as a top three expectation from service providers in 2024.

Copilot marks a significant leap towards this pursuit. Next-gen technologies such as ChatGPT and Copilots are frequently interlinked with productivity gains that replace humans and lead to job loss. The human-in-the-loop concept ensures governance and accountability, representing a crucial shift toward responsible AI implementation.

Consequently, Copilots and other generative AI tools are not intended to replace humans but are built to empower them. Inevitably, this will lead to a future where “Employees with Copilots” replace “Employees without Copilots.”

Deciphering the significance of M365 Copilot: Navigating the distinction between different Copilots

Having firmly established the importance of Copilot in the IT landscape, enterprises are now left with the pivotal question of which Copilot should spearhead their transformation journey.

Within the expansive realm of the Microsoft stack alone, many out-of-the-box Copilots with distinct capabilities abound, coupled with out-of-the-box Copilots from other vendors such as Google, AWS, Moveworks, Salesforce, and more. This crowded market makes decision-making daunting for enterprises.

Let’s take a closer look at some of the available options:

Even the Microsoft stack alone has a multitude of Copilots with distinct capabilities abound:

  • Microsoft 365 Copilot: Helps users streamline knowledge management and generate content based on data from Microsoft Graph (Word, Excel, PowerPoint, and Outlook) 
  • Microsoft Security Copilot: Combines AI with cybersecurity to offer users more advanced protection against attacks
  • GitHub Copilot: AI tool that helps in code completions by turning natural language prompts into coding suggestions 
  • Google Gemini: Helps users find information and generate answers from data all over the web 
  • Moveworks’ AI Copilot: Helps employees automate tasks such as enterprise search and knowledge management

M365 Copilot offers the most extensive use cases to enhance employee productivity. It also integrates seamlessly with Microsoft’s productivity suite, including Office 365, which has unparalleled market dominance with 400 million paid users. For these reasons, M365 Copilot is emerging as the leading choice for enterprises to kickstart a Copilot journey.

In two months, adoption for M365 Copilot has been faster than  E3 or E5 suites, Microsoft announced in its second quarter earnings call.  

Evidence from early adopters such as Lumen Technologies, Goodyear, Chevron, and Avanade reinforces the preference for the M365 Copilot.

Hargreaves Lansdown reported the following benefits after the implementation of M365 Copilot:

  • Employees expect to complete tasks such as client documentation four times faster and save an estimated two to three hours weekly
  • 96% of employees find Microsoft 365 Copilot useful in simplifying daily tasks

Early Copilot for Microsoft 365 users were 29% faster in a series of tasks like searching, writing, and summarizing, according to the company.

The potential for innovative service offerings is immense, presenting opportunities for enterprises and service providers alike to capitalize on the expanding Copilot market.

The exhibit below captures M365 Copilot value creation opportunities for enterprises and service providers:

For Enterprises For Service Provider
Knowledge Managament Data readiness
Document creation on Word and PPT User readiness and training
Excel data analysis and visualization Change management
Meeting summarization Proof of concept
Personalized replies on Outlook Extensibility

The way forward

While out-of-the-box Copilots like M365 Copilot hold significant value, they represent only one facet of the coin. Moving ahead, enterprises should exercise due diligence to check the alignment between the M365 Copilot offering and their employees’ needs.

Out-of-the-box Copilot such as M365 Copilot might not be a good fit for all employees due to the following reasons:

  • High price tagThe steep cost of an out-of-the-box Copilot such as M365 Copilot ($30 per user/month) may not be justifiable for every employee
  • Underutilization of Copilot offerings – While out-of-the-box Copilot, such as M365 Copilot, provides a vast array of use cases, many employees may not utilize them all. Instead, a tailor-made Copilot might be an ideal fit
  • Limited customization – Custom built Copilots offer more personalization
  • Limited integration with custom business apps – Integrating Copilots with custom business apps and data is restricted
  • Less control in Copilot roadmap development – Clients have less control over future development when buying than building a solution

Adopting a hybrid Copilot strategy that combines out-of-the-box (Buy) Copilot(s) and tailor-made (Build) Copilot(s) based on unique employee and business needs is the ideal solution.

While starting with Buy Copilot(s) is effective initially, this is a suboptimal strategy in the long run. Ideally, the future of enterprise Copilot strategy should move beyond buy versus build and, instead, toward a hybrid Copilot strategy.

The next blog in this series will explore the hybrid Copilot strategy in detail. To discuss your Copilot journey or for help on a Copilot strategy, please reach out to [email protected] and [email protected].

Watch the webinar, The Generative AI Odyssey: A Year in Review and What’s Ahead in 2024, to learn about actual production-level use cases and get a glimpse into the future of this transformative technology.

Broadcom’s Acquisition of VMware Sparks Unprecedented Chaos in the Virtualization World | Blog

Broadcom’s staggering US$61 billion acquisition of VMware in January marked one of the largest technology deals ever. Broadcom’s reputation for radical cost-cutting and focus on short-term shareholder value following acquisitions has raised concerns about VMware’s future direction. Read on for recommendations for enterprises, service providers, and competitors to deal with the aftermath of the acquisition of VMware.

Connect with us to discuss this acquisition further.

Broadcom’s acquisition of VMware has ignited worries that Broadcom’s aggressive cost-slashing and financial optimization measures will harm VMware’s reputation as a trusted partner and hinder its ability to innovate.

Let’s look at Broadcom’s troubling past track record of taking over companies and then selling off non-core assets:

  • Broadcom acquires CA Technologies: After Broadcom bought CA Technologies for US$18.9 billion in 2018, it sold the software company’s Veracode platform the following year for US $950 million and intermittently laid off CA Technologies employees. Moreover, CA Technologies’ mainframe business customers regularly expressed dissatisfaction post-acquisition, citing a lack of client focus, with many looking for a way out. Everest Group followed the acquisition of CA Technologies in detail in our blog, Broadcom, CA Technologies, and the Infrastructure Stack Collapse
  • Broadcom buys Symantec’s enterprise software business: Following its purchase of Symantec’s enterprise software business for US$10.7 billion in 2019, Broadcom sold Symantec’s cybersecurity services business to Accenture and the enterprise consulting group to HCL Technologies in 2020

Broadcom might be treading a similar path with VMware. As its acquisition history suggests, Broadcom’s actions will likely be drastic and swift. Within only a month, Broadcom has already created worrying disruptions, posing serious concerns for VMware clients and partners as outlined below:

VMWare blog

A brief history of VMware and Broadcom

Founded in 1998, VMware pioneered virtualization technology, allowing multiple virtual machines to run on a single server, eventually creating the multi-billion cloud market. Over the years, VMware grew its product offerings, such as vSphere, ESXi, and Workstation, to become a dominant cloud and infrastructure player. VMware created multiple software solutions for data center management, networking, security, and the digital workplace. The company has maintained a reputation for innovation, working closely with its service partners and creating a positive client experience.

Established in 1991, Broadcom initially specialized in developing semiconductors,  focusing on communication and networking chips. The company expanded over the years into many other areas, including security, infrastructure storage and management, and industrial solutions. In recent years, Broadcom consolidated its portfolio and now reports revenue in two areas – semiconductor solutions and infrastructure software. Broadcom is known for its aggressive acquisition strategy and focus on financial returns, often raising concerns about its commitment to product innovation and long-term support.

VMware and Broadcom merger leaves enterprise CIOs flummoxed

Since its launch over a decade ago, VMware has held massive dominance in cloud computing, with nearly all enterprises licensing its virtualization technology. Its slowdown started when the giant hyperscalers, such as Amazon Web Services, Microsoft Azure, and Google Cloud Platform, developed public cloud offerings with multiple advantages beyond VMware’s in private cloud settings.

However, most enterprises eventually realized that both public and private clouds had their advantages and drawbacks and settled for a hybrid environment to leverage the strengths of each cloud type.

  1. Enterprise recommendations

CIOs who had settled on hybrid cloud strategies have been left with pressing questions by Broadcom’s acquisition of VMware. They must decide whether to stay with VMware, immediately look for alternatives, or wait and watch what peers do. This also allows organizations to reevaluate service providers’ innovative problem-solving abilities or rebalance hybrid cloud portfolios.

While the answers to these critical questions will depend on their specific situations, all enterprises should take the following steps:

    • Reexamine the hybrid cloud portfolio mix – Most enterprises today have an ineffective blend of workloads on public and private clouds, leading to low-value realization. Enterprises should first reevaluate workloads and create a strategic migration and modernization plan
    • Assess the Virtual Desktop Infrastructure (VDI) needVMware and Citrix have been the leading VDI vendors despite the technology’s performance challenges. Fortunately, managing the VMware disruption in the VDI space should be relatively straightforward given the low penetration of VDIs among employees and a flurry of VDI-as-a-service offerings from BigTechs such as Azure Virtual Desktop, AWS WorkSpaces, Citrix DaaS, and specialist players like Anunta, Dizzion, and Parallels
    • Evaluate the implications of staying with or leaving VMware While each organization should undertake a thorough cost-benefit-impact analysis, they should consider the following factors:
      • Expect an increase in total cost of ownership (TOC): Broadcom’s move from perpetual licenses to membership-based pricing will likely result in higher TOC
      • Consider the impact on customers engaged with Dell: Organizations engaged with Dell as the VMware reseller will see an even higher price impact since Broadcom eliminated Dell’s preferred pricing with VMware
      • Recognize the cost of change: Most enterprises have been using VMware software for a long time. Shifting away will require a significant transformation with upfront investment, talent management, and business continuity planning
    • Engage actively with service provider partners – Most enterprises have adopted VMware solutions through third-party service providers. Clients should accept their help to understand the alternatives, advantages, limitations, and integration risks and engage them to create innovative options.
  1. Service provider recommendations

Service providers play a critical role as the conduit between technology providers and enterprises in helping provide guidance and the next steps to navigate this uncertainty.

While service provider partners are also grappling with sudden, unexpected terminations of partner agreements with VMware, they must act quickly to determine the best step for their enterprise customers. Delaying and watching is not an option, and we recommend the following actions:

    • Understand and evaluate all alternatives – A thorough understanding of all available alternatives to VMware is the first step to retaining credibility with enterprises. Nutanix, Microsoft, Citrix, Scale Computing, and ComputerVault are options for virtualization, while Microsoft Azure virtual desktop, Amazon workspaces, and Citrix workspace are contenders for VDI. Not to be forgotten, hyperscalers, including AWS, Azure, GCP, Oracle, and IBM, also offer virtual private cloud and full-stack solutions
    • Refine and accelerate hybrid cloud go-to-market – Every cloud has a silver lining, and the VMware uncertainty has created an opportunity to add new energy to a stabilized cloud go-to-market and messaging. Many enterprises claim a lack of service provider cloud innovation over the last two or three years, and this is an opportunity to start new conversations and deepen relationships
    • Push Desktop-as-a-Service (DaaS) offerings – DaaS or VDI-as-a-service offerings have been available from vendors, including hyperscalers, BigTechs, service providers, and specialists, but haven’t taken off. Despite the many DaaS benefits, enterprises have shown interest spikes but lacked an external stimulus to kickstart large-scale transition. The VMware frenzy could be a catalyst for the transition to DaaS
    • Collaborate with Broadcom without biases – The sudden and shocking actions by Broadcom have led to many preconceived negative perceptions. However, service providers should be open to what Broadcom will offer as it aims to set a level playing field for VMware’s partners. Keeping an open mind will allow providers to leap ahead of their peers on VMware partner status. VMware’s huge client base cannot be ignored despite the current upheaval
  1. Competitor recommendations

Since VMware has shown its belly to competition, it’s now a mad rush. VMware’s competitors have a rare opportunity to grab its clients, potentially giving them considerable future revenue. Competitors understand this and have launched a scathing attack on VMware through email and social media campaigns, as well as direct outreach. While the desire to capture a larger market share is understandable, competitors should take a more balanced and pointed approach for higher conversion rates. We recommend the following strategies:

    • Create a structured attacker strategy – Going after as many clients as possible might sound attractive but is most likely inefficient. Identify a long list of accounts to target, prioritize them based on relevance, and create dedicated teams with established Objectives and Key Results (OKRs) and Key Performance Indicators (KPIs)
    • Build deeper account intelligence to win more clients – Winning new clients requires a more nuanced approach beyond the marketing tactics to connect with distressed clients initially. Understanding the specific context of each potential client, including pain points, decision-making stakeholders, existing software, integration challenges, etc., can significantly increase deal conversion rates
    • Maximize channel partner leverage – Develop joint attacker strategies in collaboration with service providers who often understand clients’ needs better. Aggressively expand partnerships with service providers

We will continue to follow this space and watch how Broadcom’s acquisition of VMware unfolds. If you would like to discuss this further, reach out to [email protected] or [email protected].

Catch our upcoming webinar, Engineering Services in 2024: The Market Outlook and Commercial Trends, for insights into the pricing outlook, commercial dynamics, market attractiveness, and evolving buyer expectations for engineering services.

Exploring the Paradigm Shift of Experience Level Agreement-based Contracting and its Impact on Enterprises | Blog

Experience level agreements (XLAs) can foster service provider innovation and collaboration if structured with rewards for risks. While once a potent force, the XLA has lost its power as enterprises have transitioned to a penalty-only model, essentially reducing it to a standard service level agreement (SLA). Delve into the ramifications of this change and the potential dangers it poses to enterprises in this blog.

Employee experience is critical to the success of any organization. Companies that prioritize employee experience see higher employee engagement, lower turnover rates, and improved business outcomes.” — CIO of a Fortune 500 company

41 % Enterprises have identified improving EX as the top objective of workplace transformation1

Undeniably, experience holds immense power and significantly influences business operations. The introduction of the Experience Level Agreement (XLA) (refer to exhibit 1) offers a method to quantify and subsequently enhance intangible aspects such as Employee Experience (EX), capturing the interest of businesses and senior stakeholders worldwide.

Slide1 scaled
Nonetheless, recent trends suggest that the way enterprises approach XLAs has notably shifted, moving from a risk-reward model to a penalty-only one. The full implications of this change seem to be lost on enterprises. In this blog, we will delve into this shifting approach to XLAs, discuss the associated risks, and clarify why, before making this decision, enterprises should err on the side of caution.
Slide2 scaled

Deciphering the Significance of an Experience Level Agreement: Navigating the distinction between SLAs and XLAs

Recently, there has been some uncertainty about the role of XLAs, with suggestions that they might replace SLAs or represent its next evolutionary phase. It is important to clarify that XLAs are not intended to replace SLAs but rather to complement them. Understanding the differences between the two, as presented below, is critical.
Slide3 scaled

Demonstrating the intended version of XLA-based contracting

Before the introduction of XLAs, experience was pursued on a best-effort basis, with no means of measurement. However, now with enterprises contractually committing to XLAs, it placed the onus on SPs to take ownership of the user experience and actively seek avenues for improvement.

By formally incorporating XLAs into contracts, both enterprises and SPs established well-defined roles and responsibilities, fostering a collaborative partnership with mutual advantages.

Initially, XLAs operated under a risk-reward framework (refer to Exhibit 2), providing SPs with strong incentives to exceed predetermined performance standards. Penalties for non-compliance motivated SPs to improve service quality, ultimately benefiting enterprises. Furthermore, enterprises had the authority to impose penalties.

Slide4 scaled

The current landscape of the Experience Level Agreement risk-reward model approach

This risk-reward model seemed to be the ideal path for both enterprises and SPs to follow. However, macroeconomic factors and a heightened cost-saving focus led enterprises to push for a penalty-only XLA model to save costs.

While SPs were hesitant, they ultimately agreed to this model. This has created the scenario where SPs are offering penalty-only XLA contracting by default for all digital workplace deals.

However, SPs diluted the XLA-based contracting construct by accepting lenient performance benchmarks and minimal penalties, eliminating their motivation to work beyond the agreed-upon baseline benchmarks. Additionally, SPs began templatizing XLAs, inadvertently diluting their fundamental intent and purpose.

The change in XLA contracts has ultimately led to a pyrrhic victory for enterprises. Although they might have succeeded in eliminating rewards in the short term, overall employee experience and innovation may suffer in the long term.

In essence, this has now become dangerous for enterprises, as illustrated below:

Slide5 scaled 

The way forward

This shift in approach diminished a once powerful tool in the hands of the enterprises, reducing XLAs into just another SLA, transforming a mutually beneficial partnership for growth into an environment fostering mediocrity.

Hence, enterprises must exercise caution in their approach towards XLAs. Instead of viewing XLAs as a means to cut costs or penalize providers, they should view them as a collaborative avenue for fostering innovation and driving growth.

Everest Group will continue to follow the evolution of the experience level agreement. To discuss your XLA journey or for help within an XLA co-creation workshop, please reach out to [email protected] and [email protected].

See our webinar, Forward-looking Sourcing for 2024: Outsourcing, Location, and Pricing Strategies in APAC, for 2024 outsourcing portfolio strategies.

1. Based on CXO responses from 442 enterprises with revenue greater than US$1 billion

2. Everest group research with 50 digital workplace providers

Source:  Everest Group (2023)

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