Ensuring Business Case Results of an IT Transition

A Case Study

case study - IT transition business case results

Case Study Summary

After spending two years working with multiple third parties to build a sophisticated suite of applications for their core delivery operations and customer service, our client, the CIO of a major North American oil and gas pipelines company, faced immense growth in the complexity, criticality, and number of applications being supported by IT. In preparation for an IT transition to a new platform, our client needed an application support solution that would ensure the quality of the ongoing support for the newly developed platform; provide access to key skills; enable resource elasticity through on-demand capacity; deliver cost predictability; and go live prior to the critical launch date of the new platform.

Everest Group led the effort to define the value proposition and capture value, approaching it in three phases.

Phase 1: Framing the challenge

In this phase, we framed the challenge – by working with our client’s business and IT leaders to develop a detailed understanding of the as-is environment, the to-be environment, and the associated risks and issues. We defined alternatives and an optimal strategy to meet their need, based on a fixed pool of application development resources, pre-negotiated optional elasticity – and flexibility to adapt the pool with business fluctuations. We also developed a business case based on market comparables.

Phase 2: Identifying viable provider candidates

We conducted a competitive process, rapidly narrowed viable candidates, and negotiated an agreement based on pricing and service level mechanism best practices.

Phase 3: Transition to capture value

We lead the transition to the new delivery model, providing a single point of leadership for a “joint” IT transition program involving staff from both our client and the service provider.

In our experience, the transition phase is vital and often undervalued.  A well-run IT transition positions both the client and service provider for long-term sustainable value by:

  • Establishing the tone of the relationship and building a positive internal perception of the partner and the new delivery model with both IT and the business
  • Ensuring the delivery of expected benefits and preventing benefit delays
  • Avoiding unanticipated transition costs and minimizing productivity loss and/or quality during transition
  • Setting expectations with all stakeholders – to avoid surprises and preparing for changes to internal processes, roles, and organizations on a timely basis through effective change management
  • Enabling everyone to hit the ground running

While savings were not the primary objective for the client, we were able to identify savings of over $35 million. Most importantly, our client was prepared to support both their new platform and their legacy applications with the quality and cost predictability they needed on day one, and teh resource elasticity and access to skills that they needed over time.

We brought a unique combination of strategy and real-world experience to successfully direct even the most complex of transition programs. Two principles guide our IT transition management:

  • The tone of the relationship set during transition will directly impact value captured over the long term, either positively or negatively. Successful transitions are best run as joint programs with shared objectives, integrated plans, and joint problem solving.
  • Transitions require executive program leadership – that is, distinct from project management. A successful transition executive sets the agenda for the program, operating at a strategic level to set up the relationship and business processes for long-term success

Mark Lade
Associate Partner
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